All-in-one
onboarding platform
Explore a suite of tools designed to enhance your onboarding process.
Automation
Automated workflows and notifications
Create customizable workflows to automate processes, from preboarding to offboarding. Minimize the work needed to launch and coordinate onboarding processes. All thanks to automation! Forget about manually sent emails and reminders and the need to remember subsequent steps. The Gamfi app remembers every implementation stage and leads it for you!
Processes with automatically released tasks.
Prepare a process once, and scale it to many employees.
Automated notifications about subsequent steps.
Alerts about delayed tasks for employees, managers, and HR.
Workflow personalization
Create processes based on any criteria. Do you need a separate path for B2B employees? Or for remote workers or mothers returning from maternity leave? The application's mechanism will allow you to handle various HR situations and contexts.
Restrict specific actions to dedicated employee locations or custom categories (like department, language, etc.).
Use snippets to personalize communication.
Assign an employee to several processes.
User Portal
Everything necessary is always at hand
Provide each participant with an individual portal that suggests the next steps and gathers the most crucial onboarding information. This is where the employee is onboarded, locates necessary contacts, or fills out HR forms. And their supervisor or buddy will find their present tasks.
Self-updating task list.
Contacts to key people.
Handy company knowledge base.
Digital HR forms.
A stress-free journey
Minimize the onboarding stress and disorientation among the onboarded new hires. With just one glance at the progress bar, the employee knows everything: how much is behind him, ahead, and when the first day of work is. Moreover, he sees only current tasks in their portal, so he no longer feels overwhelmed.
Portal as a guide through the entire process.
Implementation progress bar.
Indication of outdated tasks.
Manager and buddy finally have support
The app will guide them through the implementation as well. The manager can quickly check how the onboarding of their charge is going and assign a buddy with one click. The buddy will support the manager and the new person by completing subsequent tasks in their portal.
Tasks related to specific employees.
List of people being onboarded with filtering option.
Progress bars, with the start date of work.
Assigning a buddy or another role.
The possibility of combining roles within one portal.
Templates
Templates to kick-start the process
You just need basic employee information, a key date (e.g., the first day of work), and the designation of a supervisor. And that's it! Why so fast? Because you'll launch the process based on an existing onboarding template.
Define the template yourself or use our proven suggestions.
Ready-made process templates.
Actions and communications templates (emails, tasks, surveys, etc.).
Preboarding toolset
Tools for the start
The journey from accepting an offer to the first day at work is pivotal. Gamfi’s tools are designed to make this transition seamless and engaging for your new hires. By leveraging our suite of tools, you ensure that every new employee feels valued, prepared, and excited about their role from the moment they say "yes."
Personalized & automated welcome messages (email, SMS).
Company culture introductions - interactive content such as videos, quizzes, and digital handbooks.
Streamlined paperwork process - digital forms and e-signatures.
Early access to tools and resources - training materials and company policies.
Tasks
Coordinate tasks for teams and new hires
Our platform allows for the seamless assignment of tasks to both new hires and the internal teams responsible for facilitating their onboarding. By integrating task management into the onboarding experience, Gamfi ensures a smooth transition for new employees and optimizes the workload for HR departments and managers.
Automatic distribution of onboarding tasks to new hires and relevant departments.
Real-time progress tracking of tasks by new hires and teams.
Customizable task lists.
Collaborative task management.
Feedback and surveys
Harness the power of new hire insights
Gamfi empowers your organization to continuously evolve and enhance onboarding by capturing valuable feedback from new hires.
Customizable feedback tools, like surveys and feedback forms.
Real-time feedback collection.
Insightful analytics and reporting to identify areas of success and opportunities for improvement.
Custom roles
Manager, buddy, or perhaps IT support?
Define the roles your onboarding needs. Assign them to specific individuals, and then allocate proteges, tasks, and application access.
Easy integration of the Hiring Manager, buddy, and others into the process.
Tasks assigned to roles in the process.
Custom roles, e.g., IT support, Payroll, HRBP, you name it.
Automatic granting of application access.
Multi-company
Multiple entities in one app
Assign your app admins to selected companies so they can see and start processes only for employees within the same company. With the multi-company feature, you can control employee visibility to others while still using the same workflows and settings in one app.
Cover multiple company entities and branches in one app.
Control employee visibility to other app users.
Increase personal data protection while keeping everything in one place.
Reporting and analytics
All implementations under control
Continuously monitor the progress in processes and the engagement level of all onboarding team members (new hire, manager, buddy, etc.). At one glance, you know who has completed the implementation, who is behind schedule, and who will start work in less than a week.
Monitoring the status of all processes.
Analysis of individual process flows.
List of people starting work within the next 7 days.
View of stages requiring optimization.
Integrations
ATS integration
Engage candidates in the onboarding process when the employment decision is made. One click in the ATS system is enough to start the onboarding process with Gamfi automatically for the new employee and their manager. Pull freshly acquired candidates into the process and minimize the risk of losing them before their first work day.
Onboarding integrated with recruitment.
Initiating onboarding with one click.
Supported ATS: e-Recruiter, Elevato, Traffit
Make app
Make is a powerful automation platform that allows users to connect Gamfi to 1000+ other apps.
No-code integration with 1000+ apps.
Easily connect Gamfi with your favorite software.
API
API simplifies the process of integrating the Gamfi platform with your existing software ecosystem, allowing for real-time data exchange and automation of tasks between systems.
Effortless synchronization - keep your systems in sync, ensuring data accuracy and eliminating manual entry errors.
Design and implement custom workflows that match your organizational processes.
Utilize secure protocols for safe data transfer between Gamfi and other platforms.
Branding
Tailor your onboarding experience
Gamfi's platform enables you to personalize onboarding materials to reflect your company’s unique branding and culture. This ensures a cohesive and immersive experience for new hires, aligning the onboarding process with your organizational identity.
Easily incorporate your company’s logo, color scheme, and other branding elements into onboarding materials.
Tailor content to introduce new hires to your company culture, values, and mission in a way that resonates.
Katarzyna Mączka
Head of HR, Danone
Olga Wasilewska
Development Projects Specialist, Play
Joanna Sknadaj
Recruitment and Employer Branding Specialist, BGK
Katarzyna Gula
Internal Communication Manager, Danone
Dominika Gregorz
IT Projects Specialist, Play
FAQ
Find answers to common questions about Gamfi People Platform.
Gamfi People Platform connects HR and business by creating one shared environment where employee lifecycle processes (e.g., preboarding, onboarding, development, feedback, retention) are directly linked to what the company wants to achieve operationally: goals, KPIs, and the execution of priorities. In practice, this means that onboarding and development programs are process-wise connected in the platform to specific roles, expectations, and metrics. The system guides users through activities step by step, maintaining a consistent execution rhythm and keeping their focus on achieving concrete goals.
Gamfi People Platform is not focused on administering HR processes. Its purpose is to help organizations achieve business outcomes (such as hitting revenue targets, accelerating time-to-productivity, or reducing turnover). Gamfi People Platform brings HR and business together in one system to translate strategy, goals, and KPIs into people’s day-to-day actions and measurable results. It covers both HR processes (e.g., onboarding, Learning & Development, engagement) and business execution (goals, performance, challenges, and development that supports results), as well as shared analytics and dashboards. In other words, Gamfi People Platform goes beyond the scope of typical HR or LMS solutions.
Gamfi People Platform is built like a set of building blocks that you can combine to fit your organization’s needs, without implementing everything at once. The “blocks” are individual modules: modules available in the HR Area and the Business Area can be combined freely, while the Employee Experience Area modules increase the effectiveness of the chosen setup (they cannot run without at least one HR or Business module enabled).
We recommend rolling out the solution in stages, starting with the areas that are the highest priority today, without having to launch the entire platform upfront. We also offer ready-made module bundles designed to address specific organizational needs. You can find details in our Pricing section →
Gamfi People Platform is delivered in a service model (also known as SaaS—Software as a Service). This model takes a number of responsibilities off the customer’s plate, including maintaining technology infrastructure, security, and GDPR compliance. Responsibility for these areas remains on our side.
Of course! We continuously strengthen our security and compliance standards to ensure the highest level of data protection for our customers. Gamfi People Platform undergoes regular security testing that allows us to assess the technological and organizational measures in place. Each customer also has the right to run their own tests to verify our security parameters.
To begin implementing the application, you simply need to sign an order specifying the terms of cooperation (including the selected modules) and accept the conditions set out in the Gamfi service terms and conditions.
The company using the application remains the controller of employees’ personal data. Gamfi acts as the data processor, processing data on behalf of the controller. A standard Data Processing Agreement is attached to the cooperation agreement.
