Gamfi for HR · Module
Internal communications that reach everyone on the production floor – no computer, no company email
The Gamfi platform reaches every employee with a single message – including someone with no company email or desk. A policy change or a health-and-safety procedure can require a read confirmation, and a report with the date and name becomes evidence for an inspection.
How it works
From writing a message to proof that it arrived – without switching between tools.
- 1
You write once and choose your recipients
The whole company, one location, a department or a role – with no forwarding through a chain of managers.
- 2
The message arrives with no company email needed
A link with no password, SMS or email – the employee gets the message wherever they actually are, on a phone, through a browser.
- 3
For important content, you require confirmation
An employment policy change, a health-and-safety procedure, or an anti-bullying policy – the message waits for “confirm” before it drops off the overdue list.
- 4
You see and export who confirmed
A named list and an aggregate percentage in one report, ready to hand over for an inspection.
More, because it is one system
Communication in one system with onboarding, training and employee documents turns an announcement into something that leaves a trail.
Read confirmation on the same platform as onboarding and training
Specialist communication competitors rarely have a built-in onboarding path and mandatory training – in Gamfi, the message, the document and the onboarding process run on the same organisational structure and the same recipients.
Aggregate percentage and named list in one report
A quick overview of reach and evidence for an inspection do not have to be two separate exports – both views sit in the same Reports Library.
Company documents you can actually find
You search policies, procedures and messages with one full-text search field – not just by file name.
We only publish module evidence with clients' written consent – this section is in progress.
Describe your need
Describe the situation in your own words – we will write back with how the Gamfi platform answers that challenge. You decide about a meeting after you have read the answer.
What you get in Gamfi
Channels, confirmations and proof of delivery – in one place, not in separate tools.
Reaching the whole workforce
- Access with one link, no password and no company emailmagic link or an SMS invitation – for people without an account on your domain
- Message and invitation by SMSSMSAPI and MessageFlow – it reaches a phone, not an inbox nobody checks
- Email from your own sending account or oursyou choose the sender
- Access from a phone, through the browserwith nothing to install on personal devices
Read confirmation – evidence for inspections
- A message with a required read confirmationfor an employment policy change, a health-and-safety procedure, or an anti-bullying policy
- A list of who has confirmed and who has not yetyou send reminders only to people missing a confirmation
- Report export to CSV and XLSXready to hand over to compliance or for an inspection
- A short comprehension check alongside the confirmationa few questions for when clicking “confirm” alone is not enough
- Immutable event logdate and person for every confirmation, with no way to overwrite it
Who the message reaches
- Who can send a message, by role in the structurenot everyone with system access can write to the whole workforce
- Draft and published versionsa company-wide message is worth having someone read before it is sent
- Targeting by role, location and any attributecompany, branch, department, position, shift
- Segments independent of the organisational structurea recipient group that does not match any department
- Targeting a unit and specific people at the same timea whole branch plus a few named people in one send
Company documents library
- Employee documents and knowledge base in one placepolicies and procedures, not scattered in email inboxes
- Full-text searchby the content of documents and messages, not just the file name
Proof of delivery and reporting
- Reach dashboard with filteringby location, department and role
- Tracking of SMS and email deliveryfor a health-and-safety procedure, what matters is not just who confirmed but whether the message even arrived
- Confirmation deadline and an overdue alert
- Historical record of past messageswe agree the retention period during rollout, to match your retention policy
- Confirmation rate as a percentage and as a named listboth views in one report
Two-way conversation
- 1:1 message with a manager or mentorthe reply does not go public under the message – the employee writes directly, in the same app
Common questions
Open the one that applies to you.
Is a read confirmation real evidence for an inspection?
Yes. A message that requires confirmation leaves a record in the immutable event log – with the date, the person and the option to export to CSV or XLSX. The record stays for the whole period of employment and after the employee leaves – we agree the retention period during rollout, to match your retention policy.
Do employees have to install an app on their personal phone?
No. The message opens in the browser on a phone. Nobody installs anything on personal devices, so you do not need employee consent for software you do not control.
Will the message also reach Microsoft Teams?
Yes. We connect Teams as an additional channel during rollout, so desk-based staff get the message where they already are. The rest of the workforce – production, warehouse, shop floor – gets the same message by SMS or link, because they usually have no access to Teams. That is the point: one message, every channel, one delivery report.
Are messages available in other languages?
Today the interface and the content of messages are in Polish. If part of your workforce works in another language, tell us at the first meeting so we can work out a solution during rollout.
How is this different from communication with the sales network?
Here we describe communication to the whole workforce: board announcements, policy changes, health-and-safety information. If your message is about a new offer, a promotion or sales results, see Communication with Field Teams.
Will we find a knowledge base and company documents here too?
Yes. Policies, procedures and company materials sit in one library with full-text search – not in email inboxes or ring binders.
How long does launch take, and what do you need from us?
The app is up and running at your company in one day, and you send the first message as soon as we agree the recipient structure and channels. From your side we need: a list of locations and roles, a way of collecting phone numbers for the SMS channel, and one person to decide the content of the first messages.
What determines the price?
A few factors affect the price: number of employees, the channels you use (SMS is sometimes billed per message), and the number of segments you send separate messages to. We are happy to go through the details on a call and in further contact.
For your IT team
The shortest version of the answer for your security and integration team.
- Company login (SSO/OIDC) and automatic accounts (SCIM) for people with company access
- We collect phone numbers for the SMS channel in line with GDPR – you agree the legal basis with us at the start of the rollout
- Immutable event log – date and person for every confirmation, with no way to overwrite it
- Data hosted in the EU, API and webhooks for integration with your systems