Gamfi for sales · Module
Motivation programme budget under control – you know the cost before the season ends
The Gamfi platform shows how much the programme has spent and how much is left – points awarded, rewards redeemed and charges in one statement. You set the pool by programme, region and manager, and the system watches the limits throughout the season.
We configure budget control to your structure and cost pools during rollout.
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How it works
The programme budget becomes a number you control in real time.
- 1
You set the pools
An amount or a pool of points for the programme, region, branch and campaign – each with its own period and its own settlement.
- 2
Spend is calculated automatically
Every points award and every reward redemption reduces the right pool, so nobody adds up spend after the fact.
- 3
The system watches the limits
A warning as the pool nears its limit, a hard block once it is used up – instead of a conversation about going over budget in November.
- 4
Finance gets a statement
Programme cost broken down by pool and cost item, exported in the layout controlling accepts.
More, because it is one system
Motivation tools show engagement, not money. Here the cost of points, rewards and charges is calculated from one set of data.
The cost of points, rewards and charges in one statement
In this category, programme cost is pieced together from several places: points in the motivation tool, an invoice for rewards from the catalogue vendor, tax charges in an accounting spreadsheet. We checked 25 vendors and none describes such a statement – in Gamfi these components come from the same records you run the programme from.
Leaderboard points do not draw on the rewards budget
The wallet keeps the spendable currency and the leaderboard currency separate, so the leaderboard race can run all year, and money only moves where a participant actually redeems points for a reward. Programmes run on a single currency have to choose: either the leaderboard or cost control.
A reaction during the season, not after it closes
The most common scenario in programmes run on spreadsheets is that the cost is known only after the quarter closes, when there is nothing left to correct. Here the pool, its burn rate and the limits work throughout the programme, so you decide to change the mechanics while it still changes something.
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Describe your need
Describe the situation in your own words – we will write back with how the Gamfi platform answers that challenge. You decide about a meeting after you have read the answer.
What you get in Gamfi
Control over the programme's money – usually the weakest point of programmes run in spreadsheets.
Budget pools and limits
- Programme budget in money or in pointsdepending on what you settle the programme in
- Pools for the programme, the campaign and units of your structurewe agree how deep the split goes during rollout
- A discretionary limit for the managerthe manager rewards within their own limits, without asking head office
- Soft and hard limitsone warns, the other stops the spend
- A block once the pool runs outthe programme cannot go beyond the funds allocated
Controlling spend as it happens
- How much of the pool was awarded, redeemed, and leftthree different numbers, each worth watching on its own
- The pace the pool is used up at during the periodyou can see if the programme is burning through it faster than planned
- Spend broken down by programme mechanicscontests, targets, knowledge tests and streaks, kept separate
- A view at network, region and manager levelthe same picture of cost at every level
Points in participants' wallets
- A points balance against every participanthow much they earned, spent, and have left
- Points awarded, and those still waiting to be redeemedthe value of the promise the programme still has ahead of it
- A leaderboard currency kept separate from the spendable onepoints for a leaderboard position do not draw on the rewards budget
Statements for finance
- Programme cost in one statementpoints, rewards and tax charges together
- A breakdown by pool and cost itemin the layout controlling expects
- Exporting statements to a spreadsheet and to your finance systemdata for your side to book
Common questions
Open the one that applies to you.
Will you replace our finance and accounting system?
No. We show how much was awarded, redeemed, and left, plus how many points participants still hold in their wallets. Booking the cost and accounting decisions stay with your finance team – we supply the data, we do not keep the books. That is how this whole category works, and we say so plainly.
How do we know the programme paid off?
That is a question about effect, not cost, and a separate module answers it – programme effectiveness analysis, where participants' results are set against the rest of the network and the period before launch. This page answers whether you are in control of the spend.
What about points nobody has redeemed yet?
You see their value together with participants' balances, because an awarded point is a promise the programme still has ahead of it. How to book that is your accounting team's call – no vendor makes that decision for you, because it is an accounting question, not a system one.
Can a regional manager have their own limit?
Yes. The manager gets a pool to reward from independently, you see how much of it is used, and a warning goes out as it nears the limit.
Can spending be stopped once a pool runs low?
Yes. A soft limit warns and lets you knowingly cross the threshold; a hard limit stops awarding further funds from the pool until you decide to increase it. Points already earned are redeemed normally by the participant – a budget block does not take away a reward someone has earned.
How does tax on rewards enter the programme's cost?
Charges sit in the cost statement next to reward values, so the budget has no hidden depth. The tax settlement itself has its own separate path in the reward tax module, so the two topics do not get mixed in one place.
What does the price depend on?
Several factors affect the price: the number of participants, the range of modules and the value of rewards awarded in the programme. We are happy to go through the details at a meeting and in the contact that follows.